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Adobe indesign help tab8/4/2023 Select Object > Object Export Options and a dialogue box will appear. Step 4: The next step is to add alternative text to images. For multiple images, select them all using the Selection Tool in the main tool bar and then click on 'Images' in the tags panel to tag them. This method works with single or multiple images. To map the images, click on the bounding box of the image to select it and then click on 'Images' in the Tags panel to tag it. All the text elements in the document should now be correctly mapped. Map the 'Tag' to the correct 'Style' e.g. The Paragraph Style Tags appear on the left and to the right you will need to manually tag the fields entitled '. Step 3: Next from the 'Tags' panel menu click 'Map Styles To Tags'. Click on the dropdown menu to the right and click on 'Tagging Preset Options'.Įnsure 'Images' are mapped to 'Images' in the dialog window, then click ‘OK’. Repeat the process for the remaining Styles H2, H3 and H4, H5, H6 if applicable, then create a P Tag for paragraphs, and finally create a Tag called Images. But you need to create new Tags to mimic the Paragraph Styles that have been created. To do this, from the menu bar select Window > Utilities > Tags.īy default, the blue 'Root' tag encompasses everything in your design. Tags allow you to label elements in a design so when they are exported as a PDF they are correctly tilted for a screen reader to recognise. Step 2: The Paragraph Styles need to be assigned Tags. Skipping Tags in this way will decrease the accessibility rating of the PDF. For example, a sub-heading can’t be assigned an H3 tag if no heading has been assigned a H2 tag. Important: Heading Tags must be sequential to be compliant. Under the ‘PDF’ section, change the default '' option and define your tags based on the hierarchical structure, where H1 is the largest heading, H6 the smallest and P is for paragraph text. Scroll down to 'Export Tagging' option settings. Double click the newly created style, name it 'Heading (H1).' This will create a new Paragraph Style for the Heading element which will be the largest heading in your document. Select the Heading text in your document and then click on 'Create new style'. The dialogue box defaults to 'Basic paragraph' style. To access the panel, click on Type > Paragraph styles. Step 1: Styles for the text elements in your document are defined through the ‘Paragraph Styles’ panel. Manually passing the remaining default issues in the Accessibility Checker Report.The final actions required in Acrobat Pro are: Using the Articles panel to set the reading order of the document.Mapping the Paragraph Styles to their respective export Tags.Creating Paragraph Styles and defining export Tags.The steps required for making an InDesign PDF accessible are: It’s worth noting that Adobe Acrobat Reader, the free program distributed by Adobe that allows you to view PDFs does not have the required, advanced features of Acrobat Pro as outlined in this guide. If you do not have Adobe InDesign or Acrobat Pro please contact IT Service Desk via for assistance. Ensure to run any updates on the applications if available. You will need to have Adobe InDesign and Acrobat Pro installed on your computer to improved the accessibility rating of a PDF. This video outlines how to make exported PDFs from InDesign accessible. This guide will show you how to create a tagged, hierarchical structure within InDesign and put the final accessibility touches to your document Adobe Acrobat Pro.Īnother benefit of defining structure with accessibility in mind within your InDesign documents is that it enables you to export files quicker when you need to generate a revised versions of your PDFs. Assistive technology uses 'Tags' to read the content of an InDesign PDF document. This guide outlines the native accessibility features within Adobe InDesign.Īn accessible PDF is one that is correctly tagged and optimised for screen readers and other assistive technology. PDF documents created with Adobe InDesign must comply with accessibility guidelines. Solution home Learning Space for Staff Resource Tools Accessibility Tools in Adobe InDesign
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